JOB DESCRIPTION

EXECUTIVE ASSISTANT

A. Identification

Title of Position: Executive Assistant

Department: Property Investment

B. Organizational Association

Reports to: Assigned CEO

Coordinates with: CEO, stakeholders, Clients, and Operations Manager

About Officium:

Welcome to Officium, your trusted “operations as a service” provider dedicated to helping small to medium-sized businesses achieve remarkable growth through offshoring, digitalization, and automation. Our mission is simple yet powerful: to transform organizations by streamlining processes, providing complete transparency, and guiding your business’s digital transformation journey.

At Officium, we understand the challenges faced by businesses in scaling their operations effectively. That’s why we offer tailored solutions that allow you to focus on your core competencies while we handle the rest. Through process mapping, we unlock hidden efficiencies, empowering your business to operate seamlessly and with optimum productivity.

Transparency is at the core of our values. With Officium, you can experience complete visibility into your business processes and operations. We believe that a well-informed partnership yields the best results, which is why we are committed to providing you with comprehensive insights into your digital transformation journey.

Job Description:

Officium is seeking a highly organised, proactive, and detail-oriented Executive Assistant to support CEO and its businesses. The ideal candidate will have a proven track record of providing high-level administrative support, demonstrating professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.

KEY RESPONSIBILITIES:

Executive Assistance:

Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
Handle administrative tasks, including email management and document preparation.
Provide general support to ensure the CEO operates efficiently.

Marketing & Social Media:

Create and schedule engaging content for PPN’s social media platforms (primarily Facebook).
Manage event details, sponsor lists, and assist with outreach efforts.
Support podcast-related tasks, if required.

Business Growth & Operations:

Handle inbound calls and respond to inquiries professionally.
Assist in developing and refining Standard Operating Procedures (SOPs).
Identify areas for improvement and contribute to business growth initiatives.

Leadership & Problem-Solving:

Take initiative in identifying business needs and proposing solutions.
Support the CEO in executing strategies to enhance operational efficiency.
Work independently with a proactive, problem-solving mindset.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.

• Minimum of 2 years of experience as an Executive Assistant or in a similar role.

• Experience in social media management, including knowledge of platforms such as LinkedIn, Twitter, Facebook, and Instagram.

• Knows how to use Canva and other marketing tools

• A tech-savvy person

• Excellent organisational and time management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and social media management tools.

• Experience in business operations, SOP creation, or process improvement is a plus.

• Ability to work independently and handle multiple priorities with a proactive and flexible approach.

• Strong attention to detail and problem-solving abilities.

• Professional demeanour and ability to maintain confidentiality.

• Has a positive, enthusiastic attitude and a leader material with a dedication to exceeding CEO expectations.

• Flexibility to work during UK working hours (3:00PM - 12:00AM PH Time). May change during DST to (4:00PM – 1:00AM PH Time)

Other Qualifications:

- Has an internet speed minimum of 25 Mbps and a back-up

- A quiet space suitable for work.

- Own quality laptop